Shortcuts

Clock-In Records (No Schedule)

Clock-In Mode > Clock-In Records (No Schedule)
  • This feature allows users (employees) to browse and manage their personal clock-in records when no schedule is assigned.
  • Users (employees) can quickly check and manage their clock-in information.

Clicking on the clock-in time provides detailed clock-in information, including:

  1. Clock-In Time: The date and time of the clock-in (Year/Month/Day/Hour/Minute).
  2. GPS Location: Displays the latitude and longitude or address information at the time of clock-in.
  3. Wi-Fi: Records the Wi-Fi hotspot the employee was connected to at the time.
  4. IP Address: Shows the network IP address of the clock-in device.
  5. NFC: If NFC clock-in is used, the system will display the corresponding NFC tag information.
  6. Bluetooth: If Bluetooth clock-in is used, the system will display Bluetooth signal and device details.
  7. Clock-In Type: Indicates "Regular Shift," "Overtime," etc.
  8. Clock-In Location: Displays the actual clock-in location, which could be a branch, department, or designated clock-in point.
  9. Clock-In Method: Specifies the method used for clocking in.
  10. Photo: Displays the uploaded photo taken at the time of clock-in.

View Clock-In Records

Clock-In Mode > Clock-In Records (No Schedule)

This page displays no schedule clock-in records from the 1st of the current month to today, with different icons and markers representing various clock-in statuses:

  • Purple Overtime: Indicates an overtime clock-in.
  • Dark Blue "M": Represents a clock-in record manually added by an administrator.
  • Orange "A": Indicates that the correction clock-in record is pending approval.
  • Light Blue "A": Indicates that the correction clock-in record has been approved.

If a clock-in record has an orange "A", it means the correction clock-in is still pending approval and will not be included in exported reports. Once approved, the symbol will change to a light blue "A", and the record will be included in exports.

Check Different Time Periods

Select different time periods to view additional clock-in records.

Total Hours Calculation (No Schedule)

Clock-In Mode > Clock-In Records (No Schedule) > Total Hours
  • Total Hours is the sum of the time differences between all clock-out and clock-in records within a selected period.
  • Since there is no predefined work schedule, the system pairs each "Clock-In" with the next "Clock-Out" to calculate the total working hours.

Common Issues

  1. Incomplete Clock-In Records

    • If there is only a "Clock-In" without a corresponding "Clock-Out" (or vice versa), total hours calculation will be inaccurate.
    • It is recommended to complete missing records as soon as possible to avoid payroll discrepancies.

  2. Duplicate Clock-In Records

    • If multiple "Clock-In" or "Clock-Out" entries exist in the same time period, the system may calculate incorrect values.
    • Delete unnecessary or duplicate records to ensure accurate total hours calculations.

  3. Missing Clock-In Records

    • If a clock-in is forgotten or skipped, the missing record will prevent proper pairing of "Clock-In" and "Clock-Out" times.
    • Use the "Correction Clock-In" feature to manually enter missing records or request an administrator to add them in management mode.
  1. Always check whether the system successfully records your clock-in time and status after each clock-in.
  2. Regularly review your "Clock-In Records" and correct any missing or duplicate entries, or notify the administrator if necessary.

Following these steps ensures accurate and effective calculation of "No Schedule" total hours, improving overall attendance management accuracy and efficiency.

Delete Clock-In Records

Clock-In Mode > Clock-In Records (No Schedule) > Select Clock-In Record to Delete > Delete

Users can delete specific clock-in records from their history.

This manual strives for accuracy and completeness, but we do not assume any liability for errors, omissions, or updates. The content may be modified at any time without prior notice. We are not responsible for any damages arising from the use of this manual or downloading its contents, including but not limited to system failures, data loss, or infringement of rights. Users assume full responsibility and risk.