Personnel

Management Mode > Personnel

In "Personnel," employee information can be managed, including personal details, salary, approval permissions (such as leave, overtime, business trips, etc.), and group and manager settings for assigning approval responsibilities. Additionally, you can view employee performance, contacts, birthdays, and years of service, support file uploads and downloads, and provide data export functions (in xlsx format). To upload files, a Premium storage plan must be subscribed to.

Personal Information

Management Mode > Personnel > Personal Information

You can view or edit employee personal information, including name, nickname, employee number, tags, gender, birthday, phone number, email, address, responsibility system, allowed IP addresses, clock-in reviewers, leave reviewers, overtime reviewers, telecommuting reviewers, business trip reviewers, groups, positions, hourly wage, daily wage, monthly salary, joining date, official employment date, extension, and emergency contacts.

No. Personal Information
1 Name
2 Nickname
3 Employee Number
4 Tags
5 Gender
6 Birthday
7 Phone Number
8 Email
9 Address
10 Responsibility System
11 Allowed IP Addresses
12 Clock-In Reviewer
13 Leave Reviewer
14 Overtime Reviewer
15 Telecommuting Reviewer
16 Business Trip Reviewer
17 Group
18 Position
19 Hourly Wage
20 Daily Wage
21 Monthly Salary
22 Joining Date
23 Official Employment
24 Extension
25 Emergency Contact

Tags

Management Mode > Personnel > Personal Information > Select Employee Name > Tags

Tags are used for publishing messages.

Birthday

Management Mode > Personnel > Personal Information > Select Employee Name > Birthday

If a birthday is entered, employees with birthdays within the next 30 days will appear on the homepage of the management mode, making it easier to issue birthday gifts or arrange celebrations.

Responsibility System

Management Mode > Personnel > Personal Information > Select Employee Name > Responsibility System

The responsibility system is divided into clock-in required and clock-in not required.

Allowed IP Address

Management Mode > Personnel > Personal Information > Select Employee Name > Allowed IP Address

Only the IP addresses that match when using Wi-Fi for clock-in are allowed.

Clock-In Reviewer

Management Mode > Personnel > Personal Information > Select Employee Name > Clock-In Reviewer
No. Candidate Reviewer
1 Creator
2 Highest Manager
3 Manager in the Same Group

When an employee submits a clock-in correction request, the system will submit the request to the designated reviewer for approval.

Reviewer Qualifications:

  1. Creator: Has the highest management rights for the entire organization and can review all requests.
  2. Highest Manager: Has the same review rights as the creator and applies to the entire organization.
  3. Manager in the Same Group: Can only review clock-in correction requests from employees in their group, ensuring a clear scope of authority.

This design ensures that requests are processed by managers familiar with the employee's situation or who have appropriate authority, improving review efficiency and accuracy. Additionally, the system records the review process, ensuring transparency of data.

Note:

  • Currently, the system only supports setting one reviewer.
  • The reviewer only has review and approval authority and cannot delete or modify data.
  • If the reviewer no longer has administrator privileges, they can still review leave requests. However, if the reviewer is set to leave the company, the system will not allow assigning a reviewer, and the administrator must reset all employee data previously reviewed by that reviewer.

This limitation ensures that review responsibilities are clear and prevents unauthorized record changes. If further modifications or adjustments are needed, they must be handled by the creator or the highest manager.

Leave Reviewer

Management Mode > Personnel > Personal Information > Select Employee Name > Leave Reviewer

When an employee submits a leave request, the system automatically submits the request to the designated reviewer for approval.

Reviewer Qualifications:

No. Candidate Reviewer
1 Creator
2 Highest Manager
3 Manager in the Same Group
  1. Creator: Has the highest management authority and can review all requests.
  2. Highest Manager: Has the same authority as the creator, responsible for reviewing requests across the entire organization.
  3. Manager in the Same Group: Can only review leave requests for employees in their own group, ensuring reasonable permission allocation.

Note:

  • Currently, the system only supports setting one reviewer.
  • The reviewer only has review and approval authority, with no permission to delete or modify data.
  • If the reviewer no longer has administrative rights, they can still review employee leave requests. However, if the reviewer is set as leaving, the system will not allow setting a new reviewer, and the administrator must reset all data previously reviewed by the reviewer.
  • The leave request is currently not integrated with the shift schedule, so approved leave times will not appear in the schedule.

This design ensures a simple and clear review process, allowing reviewers to focus on handling requests. Future enhancements will consider integrating the shift schedule to provide comprehensive integration.

Overtime Reviewer

Management Mode > Personnel > Personal Information > Select Employee Name > Overtime Reviewer

When an employee submits an overtime request, the system will submit the request to the designated reviewer for approval.

Reviewer Qualifications:

No. Candidate Reviewer
1 Creator
2 Highest Manager
3 Manager in the Same Group
  1. Creator: Has the highest management authority and can review all overtime requests.
  2. Highest Manager: Has the same review rights as the creator, applicable for the entire organization.
  3. Manager in the Same Group: Can only review overtime requests from employees in their group, ensuring a more focused scope of authority.

Note:

  • Currently, the system only supports setting one reviewer.
  • The reviewer has the authority to review and approve, but not to delete or modify data.
  • If the reviewer no longer has administrative rights, they can still review overtime requests. However, if the reviewer is set to leave, the system will not allow assigning a new reviewer, and the administrator must reset all data previously reviewed by that reviewer.
  • Overtime requests are not yet integrated with the shift schedule, so approved overtime hours will not appear in the schedule.

This design streamlines the review process and clarifies responsibilities. Future updates will consider enhancing the shift schedule to seamlessly integrate overtime requests, improving the overall efficiency of the system.

Telecommuting Reviewer

Management Mode > Personnel > Personal Information > Select Employee Name > Telecommuting Reviewer

When an employee submits a telecommuting request, the system will automatically submit the request to the designated reviewer for approval.

Reviewer Qualifications:

No. Candidate Reviewer
1 Creator
2 Highest Manager
3 Manager in the Same Group
  1. Creator: Has the highest management authority and can review all telecommuting requests.
  2. Highest Manager: Has the same authority as the creator, applicable to the entire organization.
  3. Manager in the Same Group: Can only review telecommuting requests from employees in their group, ensuring reasonable authority distribution.

Note:

  • Currently, the system only supports setting one reviewer.
  • The reviewer only has review and approval authority, not data modification or deletion.
  • If the reviewer is no longer an administrator, they can still approve telecommuting requests. However, if they are set to leave, the system will prevent assigning a new reviewer, and the administrator must reset all employee data previously reviewed by that reviewer.
  • Telecommuting requests are not yet integrated with the shift schedule, so approved telecommuting hours will not be reflected in the schedule.

This process ensures clarity and avoids confusion from multiple reviews. Future plans include integrating telecommuting requests with the shift schedule to enhance user experience and management efficiency.

Business Trip Reviewer

Management Mode > Personnel > Personal Information > Select Employee Name > Business Trip Reviewer

When an employee submits a business trip request, the system automatically submits the request to the designated reviewer for approval.

Reviewer Qualifications:

No. Candidate Reviewer
1 Creator
2 Highest Manager
3 Manager in the Same Group
  1. Creator: Has the highest authority and can review business trip requests across the organization.
  2. Highest Manager: Shares the same authority as the creator and can handle business trip requests for the entire organization.
  3. Manager in the Same Group: Can only review business trip requests from their group, ensuring clear responsibility allocation.

Note:

  • Currently, the system only supports setting one reviewer.
  • The reviewer can approve or reject requests but cannot delete or modify data.
  • If the reviewer loses admin privileges, they can still approve requests, but if they leave the company, a new reviewer must be set by the administrator.
  • Business trip requests are not yet integrated with the shift schedule, so approved trips won't show in the schedule.

This ensures a clear review process with defined responsibilities. Future updates will aim to integrate business trip requests with the shift schedule for greater efficiency.

Clock-In Correction Remaining

Management Mode > Personnel > Personal Information > Select Employee Name > Clock-In Correction Remaining

This section displays the remaining number of clock-in corrections for the employee, defaulting to 12 times, and can be adjusted as needed.

  • Application and Deduction: When an employee submits a clock-in correction request, the system will automatically deduct one quota.
  • Approval Result: If the request is not approved, the deducted quota will automatically be returned to the employee's account.

Reminder:

  • Reviewers should handle clock-in correction requests promptly to avoid affecting the employee's work schedule.
  • Confirm the accuracy of quota deductions or returns to ensure correct record-keeping in accordance with system rules.

Directory

Management Mode > Personnel > Directory

Displays the employee directory.

Currently, only administrators can view the directory.

Birthday

Management Mode > Personnel > Birthday

Displays employee birthdates.

Currently, only administrators can view the directory.

Years of Service

Management Mode > Personnel > Years of Service

Displays the employee's years of service, calculated from the joining date.

Currently, only administrators can view the directory.

This manual strives for accuracy and completeness, but we do not assume any liability for errors, omissions, or updates. The content may be modified at any time without prior notice. We are not responsible for any damages arising from the use of this manual or downloading its contents, including but not limited to system failures, data loss, or infringement of rights. Users assume full responsibility and risk.